The P&C Annual General Meeting (AGM) will be held on Tuesday, 19 November 2024 at 6:30pm. The main purpose of the AGM is to elect the P&C executive committee which will plan and manage the P&C activities over the next year. The AGM will be followed by our regular P&C meeting.
The school will be arranging snacks and light refreshments for those attending by way of thanks for your contribution.
ALL ROLES are OPEN for nominations - we are looking for enthusiastic parents to join the P & C
Please download a nomination form listed below, which will need to be submitted by Friday, 15 November 2024.
Nominees’ names will be released to committee members ahead of the meeting. However if you attend on the night and decide you wish to be nominated from the floor, that will be permitted. If you are not able to attend but wish to be nominated, just complete and return the form, and advise us that you are unable to attend.
To nominate for a position on the committee, or to vote in the AGM, you need to be a financial member of the P&C. If you would like information on how to become a member, how to be nominated or further information on the role descriptions or anything else please reach out to us at depssec@gmail.com.
Vacant roles for volunteers
In addition to this, we also require a new volunteer newsletter editor, second-hand uniform shop volunteer and canteen payroll officer. Please email depssec@gmail.com for more information and role descriptions.
Proposed changes to the By-Laws
At the upcoming meeting, we will be discussing the following proposed changes to the P&C Association’s By-Laws, which will be voted on at the next valid meeting:
By-Law 8 to be amended to allow financial members to join and be registered at meetings or between meetings as follows:
A new member who pays their annual subscription (membership fee) for the first time at a P&C Association General or Annual General Meeting will be eligible to vote at that meeting and will be added formally to the register of members.
Annual subscriptions (membership fee) paid to the Treasurer between meetings, will be recognized as financial upon the register of members being updated at the next meeting, and the person will be able to vote at that meeting.
By-Law 16 to be amended to enable urgent expenditure up to a cap of $1,000 between meetings by majority agreement of the executive committee on items not formally tabled. It is proposed that a paragraph be added to the present By-Law as follows:
The P&C may vote to create a miscellaneous expenditure fund of $1,000 to cover urgent expenditures which need to be addressed between meetings. Such urgent expenditures must be approved by majority vote of the Executive Committee and properly reported at the next P&C meeting.
Please find the attached agenda for the P&C (AGM) meeting scheduled for Tuesday (19 November 2024, 6:30pm).
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